Sample Conference 2026

Accommodation

A selection of accommodation options has been secured within easy walking distance of the [venue] by the Conference/Congress Office. Booking through this site will offer you the following benefits:

Specially negotiated rates and booking terms and conditions
No booking fees
No deposit is required to secure your booking – simply use your credit card to guarantee your reservation (see 'Payment' section below for further details)
Flexibility to change your booking at any time up to 30 days prior to the Conference/Congress commencement date
Personalised assistance before, during and after your stay

Please note: All official communication regarding the Conference/Congress will be sent by the Conference/Congress Office (WALDRONSMITH Management) or the [Host Society]. Should you receive communication regarding the Conference/Congress from any other organisation please contact the Conference/Congress Office immediately.

Accommodation is held from [first date] – [last date]. If you require dates outside of this period, please note your preferred dates in the 'Special Requirements' section of the accommodation page on the registration form. The Conference/Congress Office will contact the hotel direct and advise you of availability.

The hotels impose strict release dates of 30 days prior to arrival so we encourage you to book early. Any booking requests received less than 30 days prior to arrival are subject to availability.

A valid credit card number must be provided to secure your booking. The card details will be securely forwarded to the hotel as a guarantee of your booking. Please refer to the individual hotel policies listed below for when your card will be charged for your stay.

If you wish to pay your accommodation in advance by credit card or bank transfer, please note this in the ‘Special Requirements’ section of the accommodation page of the registration form. The Conference/Congress Office will be in contact to finalise the payment with you.

You will be required to settle your room and incidental expenses direct with the hotel on arrival or departure.

Standard hotel check-in time is generally 1400hrs. If you require immediate access to your room prior to this time, hotels typically recommend booking for the night before your stay commences.

If you are arriving after 1800hrs please note this in your booking to ensure your room is held for your arrival.

Please review the booking terms for your selected hotel regarding penalties that may apply if you cancel, shorten your stay (by one or more nights), or fail to arrive on your scheduled check-indate (no-shows).

To make any changes or to cancel your booking, please contact the Conference/Congress Office by email – NOT direct with the hotel. Verbal changes or cancellations cannot by accepted nor will hotels accept any changes direct.

All room rates noted are based on room only (unless otherwise specified) and are in Australian Dollars.

Hotels

Hotel 1 (star rating)

Address
TBCkm from venue (approx TBC min walk)
Room type: $TBC per night

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Cancellation policy: Lorem ipsum dolor sit amet consectetur adipisicing elit. Dicta assumenda reiciendis nesciunt voluptatum maiores sed eligendi unde quas asperiores, maxime deserunt repudiandae necessitatibus veniam explicabo nulla? Officiis eos quas veniam.

Payment terms: Lorem ipsum dolor sit amet consectetur adipisicing elit. Dicta assumenda reiciendis nesciunt voluptatum maiores sed eligendi unde quas asperiores, maxime deserunt repudiandae necessitatibus veniam explicabo nulla? Officiis eos quas veniam.

Hotel 2 (star rating)

Address
TBCkm from venue (approx TBC min walk)
Room type: $TBC per night

Payment terms: Lorem ipsum dolor sit amet consectetur adipisicing elit. Dicta assumenda reiciendis nesciunt voluptatum maiores sed eligendi unde quas asperiores, maxime deserunt repudiandae necessitatibus veniam explicabo nulla? Officiis eos quas veniam.

Hotel 3 (star rating)

Address
TBCkm from venue (approx TBC min walk)
Room type: $TBC per night

Hotel 4 (star rating)

Address
TBCkm from venue (approx TBC min walk)
Room type: $TBC per night

Hotel 5 (star rating)

Address
TBCkm from venue (approx TBC min walk)
Room type: $TBC per night