DELEGATE REGISTRATION FORM


We welcome your registration for the APAC Wind Energy Summit 2025. It is important to read all the information on the website before you commence. Please note all prices quoted are in Australian dollars (AU$) and are inclusive of goods and services tax (GST). 

INSTRUCTIONS FOR REGISTRATION

  • All information should be typed in upper and lower case (eg John Smith)
  • Please use the ‘Tab’ key to move from one field to the next 
  • As you complete the details on each page, click ‘Next’ to proceed to the next section
  • You will have the opportunity to review and edit your registration details before the final stage of confirmation and payment
  • Google Chrome and Microsoft Edge are the preferred platforms for use of the form

PLEASE NOTE: From 15 August 2025 onwards all online registrations must be paid in full by credit card.

Data Processing Consent

As a part of the registration process we will collect personal information about you. For information on the privacy policy please click here. If you do not give consent for your details to be used you cannot register for the event and you will be redirected to the Summit website.

option required

Privacy

A delegate list will be available to delegates and participating sponsors and exhibitors electronically and/or on the Summit App. The list will include the name, organisation and state/country of delegates who have consented to their information being included on the list and have registered at the time of distribution. If you do not wish to have your details included on this list, please indicate below:

option required

DELEGATE CONTACT INFORMATION

Summit Name Badge

Please advise of your preferred first name and last name to be printed on your Summit name badge:

Dietary Requirements

Please advise of any special dietary requirements you may have (eg kosher or halal meals). If none, please leave blank.

Host/Supporting Partner Organisations

Member rates apply to those who are a current financial member of one of the host/supporting partner organisations listed below.

Please tick all that apply

REGISTRATION OPTIONS

Please note all prices quoted are in Australian dollars (AU$) and are inclusive of goods and services tax (GST). 
Early bird registration closes Friday 15 August 2025; following this date standard registration fees will apply.

Refer to the Summit website for a full list of fees and inclusions. 

REGISTRATION INCLUSIONS

 

Full registration includes:

  • Participation in the Summit sessions (Tuesday - Thursday)
  • Access to the Exhibition (Tuesday - Thursday)
  • Daily catering - morning/afternoon teas and lunch (Tuesday/Wednesday). Morning tea only (Thursday)
  • A ticket to the Networking Reception on Tuesday 16 September
  • Summit Name Badge
  • Access to the Summit Attendee App

Day registration includes: 

  • Participation in the Summit sessions on nominated day
  • Access to the Exhibition on nominated day
  • Daily catering and networking during private coffee/tea breaks and lunch sessions reserved for delegates and event VIPs**
  • Summit Name Badge
  • Access to the Summit Attendee App


Full Registration

AMOUNT
1,300.00
TOTAL
AMOUNT
2,000.00
TOTAL
AMOUNT
1,560.00
TOTAL
AMOUNT
2,200.00
TOTAL
AMOUNT
550.00
TOTAL
AMOUNT
550.00
TOTAL
AMOUNT
1,200.00
TOTAL

Day Registration

AMOUNT
825.00
TOTAL
AMOUNT
1,225.00
TOTAL
AMOUNT
825.00
TOTAL
AMOUNT
1,225.00
TOTAL
AMOUNT
825.00
TOTAL
AMOUNT
1,225.00
TOTAL
AMOUNT
990.00
TOTAL
AMOUNT
1,470.00
TOTAL
AMOUNT
990.00
TOTAL
AMOUNT
1,470.00
TOTAL
AMOUNT
990.00
TOTAL
AMOUNT
1,470.00
TOTAL

SOCIAL FUNCTION

We invite you to participate in the below social function. Details can be found on the Summit website. 

Networking Reception

This function is included for all fulltime delegates. To assist us with planning please indicate your intention to attend.  

Gala Reception

This function is not included in your registration. Tickets may be purchased by entering the number required below.

Sep 17, 2025 | 1800 - 2030
AMOUNT
175.00
TOTAL

ACCOMMODATION

As we are now within 30 days of the Summit, all accommodation requests are subject to availability. If you wish to request an accommodation booking, please email the Summit Office. Information about accommodation can be found on the website.


PLEASE NOTE:

  • A valid credit card number must be provided to secure your booking. The card detailed will be shared with the hotel as a guarantee of your booking. 
  • You are responsible for settling your room and incidental expenses direct with the hotel.   
  • Please note the terms and conditions for cancellation (or reduction by one or more nights) or no-shows for each hotel when considering your options. If applicable, it is noted in the terms and conditions below if a hotel requires a one night’s deposit paid in advance; if so, this will charged to your nominated credit card.


DEADLINES
The hotels impose strict release dates of 30 days prior to arrival, so any bookings made after 15 August 2025 will be subject to availability.

CHANGE OF BOOKING
To make a subsequent change or to cancel your booking, notification must be made via email to the Summit Office.  Verbal changes or cancellations cannot be accepted nor will the hotels accept any changes direct.

ACCOMMODATION NOT REQUIRED? 
Please tick the relevant box below then click on 'Next' to continue through the registration process. 

REGISTRATION QUERIES / ADDITIONAL REQUIREMENTS

Registration Queries

Please note below any questions relating to your registration and a member of our Delegate Services Team will contact you directly.

Additional Requirements

If you have any additional requirements (e.g. wheelchair access), please advise us below. If none, please leave blank.

REGISTRATION SUMMARY

 

Please review your registration details below carefully. Should you wish to make changes, click ‘Edit’ on the section(s) you wish to change. 

Once you are satisfied the below information reflects your registration requirements, please review the Cancellation and Refund Terms and Conditions and indicate your agreement to these below. You will then proceed to the payment page.

 

Terms and Conditions

When registering online, you are asked to consider and agree to the following terms and conditions:

VOLUNTARY CANCELLATION

Should you decide to cancel your registration, the following refunds will apply from the date of receipt of notification: 

  • On or before 16 June 2025: 100% refund less an administration fee of $110
  • On or before 16 July 2025: 75% refund less an administration fee of $110   
  • On or before 15 August 2025: 50% refund less an administration fee of $110  
  • After 16 August 2025: No refund available

Refunds will be returned by the same payment method as the original receipt of funds. 

No refund will be made after 16 August 2025, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly. 

Please note no refund or discount will be made if a function or event inclusive within the registration fee is not taken up, or if you subsequently cancel your participation in that function or event. 

Optional social event tickets may be cancelled on or before 15 August 2025 and will be refunded in full by the same payment method as the original receipt of funds. After 16 August 2025 no refunds will be made, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.

If accommodation has been secured through the Summit website, please refer to the individual cancellation terms and conditions for each individual hotel. 

In the case of extenuating circumstances, a refund outside of these terms and conditions may be considered by and at the discretion of the Organising Committee upon application.

If the Summit converts to a hybrid format in-person to virtual or virtual to in-person registrations, may be permitted and will be processed on a case-by-case basis following application to the Summit Office.

SUMMIT CANCELLATION OR POSTPONEMENT
Global Wind Energy Council (GWEC) may cancel or postpone the Summit due to circumstances beyond its reasonable control, including but not limited to Acts of God, terrorism, war, strikes or industrial action, fire, explosion, inevitable accident, breakdown of property, changes in law, or pandemics or global health crises. Due to the nature of the event, it may be reasonable to postpone the event to a later year and/or to change the location for the Summit. 

In the event the Summit is not able to proceed as planned, and is moved to a virtual format, your registration will be transferred to a virtual registration. If you choose not to attend the virtual Summit, Global Wind Energy Council (GWEC) will not be required to refund any part of the Summit registration fee.

In the event of postponement of the Summit, if, when requested, you advise that you are willing to attend the rescheduled Summit, Global Wind Energy Council (GWEC) will transfer the registration and guarantee the same conditions and equivalent registration entitlements (subject to reasonable modification and availability) at the rescheduled event. If, at a later date, you then choose not to attend the rescheduled Summit, the Global Wind Energy Council (GWEC) will not be required to refund any part of the Summit registration fee. 

In the event of a full cancellation of the Summit by the Global Wind Energy Council (GWEC), you will be entitled to a full refund of the amount of the Summit registration fee received.

The maximum liability of the Global Wind Energy Council (GWEC) under these Terms and Conditions is limited to a refund of the Summit registration fee with no additional liability for travel costs, hotel costs, or any other associated costs.

DELEGATE CANCELLATION - MEDICAL 
If, on medical grounds, you are unable to attend the Summit, you must cancel your attendance in writing by email to insert event email address. A virtual registration (if available) will may be offered, with any difference in price refunded. A full refund may be provided at the discretion of the Global Wind Energy Council (GWEC), however you may be asked to provide additional details.

INSURANCE
Participants are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. Global Wind Energy Council (GWEC) and the Summit Office accept no responsibility for any loss in this regard. 

DISCLAIMER
By registering, you acknowledge and consent that during your attendance at the Summit your image or voice may be recorded via video, photography or by any other means by an officer or official of the Summit, which may be distributed or published at the discretion of the Summit. If you do not wish to be recorded, you are required to formally advise the Summit Office in advance by email. 
 

Please indicate below your acceptance of the Terms and Conditions, then press ‘Next’ to proceed to the payment page.

REGISTRATION PAYMENT

As we are now within 30 days of the event, all online registrations must now be paid by via credit card (Visa, MasterCard or American Express). Please note ‘WALDRONSMITH Management’ will appear on your credit card transaction statement. 

Participation is not confirmed until full payment is received. 

THANK YOU

Thank you for registering for the APAC Wind Energy Summit 2025. Your registration and payment details have been forwarded to the Summit Office and you will receive confirmation via email shortly. 

If you have any queries regarding your registration, please contact the Summit Office:

WALDRONSMITH Management
119 Buckhurst Street
South Melbourne VIC 3205 Australia
T  +61 3 9645 6311  
E apac2025@wsm.com.au
W www.apacsummit2025.com.au

 

 

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