DELEGATE REGISTRATION FORM


We welcome your registration for the APAC Wind Energy Summit 2025. It is important to read all the information on the website before you commence. Please note all prices quoted are in Australian dollars (AU$) and are inclusive of goods and services tax (GST). 

INSTRUCTIONS FOR REGISTRATION

  • All information should be typed in upper and lower case (eg John Smith)
  • Please use the ‘Tab’ key to move from one field to the next 
  • As you complete the details on each page, click ‘Next’ to proceed to the next section
  • You will have the opportunity to review and edit your registration details before the final stage of confirmation and payment
  • Google Chrome and Microsoft Edge are the preferred platforms for use of the form

PLEASE NOTE: From 15 August 2025 onwards all online registrations must be paid in full by credit card.

Data Processing Consent

As a part of the registration process we will collect personal information about you. For information on the privacy policy please click here. If you do not give consent for your details to be used you cannot register for the event and you will be redirected to the Summit website.

option required

Privacy

A delegate list will be available to delegates and participating sponsors and exhibitors electronically and/or on the Summit App. The list will include the name, organisation and state/country of delegates who have consented to their information being included on the list and have registered at the time of distribution. If you do not wish to have your details included on this list, please indicate below:

option required

DELEGATE CONTACT INFORMATION

Summit Name Badge

Please advise of your preferred first name and last name to be printed on your Summit name badge:

Dietary Requirements

Please advise of any special dietary requirements you may have (eg kosher or halal meals). If none, please leave blank.

Host/Supporting Partner Organisations

Member rates apply to those who are a current financial member of one of the host/supporting partner organisations listed below.

Please tick all that apply

REGISTRATION OPTIONS

Please note all prices quoted are in Australian dollars (AU$) and are inclusive of goods and services tax (GST). 
Early bird registration closes Friday 27 June 2025; following this date standard registration fees will apply.

Refer to the Summit website for a full list of fees and inclusions. 

REGISTRATION INCLUSIONS

 

Full registration includes:

  • Participation in the Conference sessions (Tuesday - Thursday)
  • Access to the Exhibition (Tuesday - Thursday)
  • Daily catering and networking during private coffee/tea breaks and lunch sessions reserved for delegates and event VIPs**
  • A ticket to the Opening Night Drinks Reception on Tuesday 16 September
  • Summit Name Badge
  • Access to the Summit Attendee App

Day registration includes: 

  • Participation in the Conference sessions on nominated day
  • Access to the Exhibition on nominated day
  • Daily catering and networking during private coffee/tea breaks and lunch sessions reserved for delegates and event VIPs**
  • Summit Name Badge
  • Access to the Summit Attendee App

    **Note that lunch will not be provided on Thursday

Full Registration

AMOUNT
1,300.00
TOTAL
AMOUNT
2,000.00
TOTAL
AMOUNT
1,560.00
TOTAL
AMOUNT
2,200.00
TOTAL
AMOUNT
550.00
TOTAL
AMOUNT
550.00
TOTAL
AMOUNT
1,200.00
TOTAL

Day Registration

AMOUNT
825.00
TOTAL
AMOUNT
1,225.00
TOTAL
AMOUNT
825.00
TOTAL
AMOUNT
1,225.00
TOTAL
AMOUNT
825.00
TOTAL
AMOUNT
1,225.00
TOTAL
AMOUNT
990.00
TOTAL
AMOUNT
1,470.00
TOTAL
AMOUNT
990.00
TOTAL
AMOUNT
1,470.00
TOTAL
AMOUNT
990.00
TOTAL
AMOUNT
1,470.00
TOTAL

SOCIAL FUNCTIONS

We invite you to participate in the below social functions. Details for each of these can be found on the Summit website. 

Opening Networking Drinks Reception

This function is included for all fulltime delegates. To assist us with planning please indicate your intention to attend.  

Gala Dinner - Dine at the 'G'

Join us for a unique dinner with global wind industry leaders at the exclusive Melbourne Cricket Club Member's Room at the iconic MCG. Tickets include a 3-course meal, beverage package and entertainment. This function is not included in your registration. Tickets may be purchased by entering the number required below.

AMOUNT
275.00
TOTAL
AMOUNT
330.00
TOTAL

ACCOMMODATION

Accommodation options are available for your selection within walking distance of the Summit venue. More information about the options can be found on the website. We encourage to secure your bookings early.

PLEASE NOTE:

  • A valid credit card number must be provided to secure your booking. The card detailed will be shared with the hotel as a guarantee of your booking. 
  • You are responsible for settling your room and incidental expenses direct with the hotel.   
  • Please note the terms and conditions for cancellation (or reduction by one or more nights) or no-shows for each hotel when considering your options. If applicable, it is noted in the terms and conditions below if a hotel requires a one night’s deposit paid in advance; if so, this will charged to your nominated credit card.
  • Accommodation is held from Sunday 14 September to Saturday 20 September. If you require dates outside of this period, please note your preferred dates in the 'Special Requirements' section. The Delegate Services Team will contact the hotel direct and advise you of availability


DEADLINES
The hotels impose strict release dates of 30 days prior to arrival, so any bookings made after 15 August 2025 will be subject to availability.

CHANGE OF BOOKING
To make a subsequent change or to cancel your booking, notification must be made via email to the Summit Office.  Verbal changes or cancellations cannot be accepted nor will the hotels accept any changes direct.

ACCOMMODATION NOT REQUIRED? 
Please tick the relevant box below then click on 'Next' to continue through the registration process. 

Accommodation

AC Hotel by Marriott Melbourne Southbank
AC Hotel by Marriott Melbourne Southbank
AC Hotel by Marriott Melbourne Southbank
  1. AC Hotel by Marriott Melbourne Southbank
  2. AC Hotel by Marriott Melbourne Southbank
  3. AC Hotel by Marriott Melbourne Southbank
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AC Hotel by Marriott Melbourne Southbank

AC Hotel Melbourne Southbank is a design hotel with meticulous attention to detail, providing exactly what guests need and nothing you don’t. It is a short walk to the Melbourne Convention and Exhibition Centre. Hotel rooms are free of clutter, designed to provide plenty of free surfaces to enjoy the space. Rooms include modern amenities and stunning views of the Melbourne skyline. There is complimentary espresso coffee and premium bath amenities. Wifi is included in all rooms. There is an onsite restaurant and bar, a state-of-the-art AC Fitness Centre, and infinity pool.

1.0 km from Melbourne Convention and Exhibition Centre (approx. 14 mins walk)

Photos Terms and conditions

Terms and conditions

Cancellations received between 30 – 15 days of arrival will be charged a cancellation fee equal to the value of one night’s stay. Cancellations received between 14 – 0 days from arrival or non-arrival at the hotel (no show) will be charged a cancellation fee equal to the entire length of stay. Any cancellations (or reduction by one or more nights) within 30 days prior to arrival will incur cancellation fees.

  • FULL
    Room Description
    $204 per room per night (room only)
Crown Metropol Melbourne
Crown Metropol Melbourne
Crown Metropol Melbourne
  1. Crown Metropol Melbourne
  2. Crown Metropol Melbourne
  3. Crown Metropol Melbourne
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Crown Metropol Melbourne

Crown Metropol is conveniently located adjacent to the Crown Entertainment Complex, Crown Towers hotel and Crown Promenade Hotel. Melbourne’s vibrant Southbank precinct, Docklands, the Melbourne Convention and Exhibition Centre and Docklands are just a short walk away. Hotel facilities include Isika, exclusive day spa, 28, exclusive lounge and sky bar, swimming pools, indoor sun-deck, and gymnasium.

0.5 km from Melbourne Convention and Exhibition Centre (approx. 7 mins walk)

Photos Terms and conditions

Terms and conditions

Cancellations received within 30 days of arrival or non arrival at the hotel (no shows) will be charged a cancellation fee equal to one night’s accommodation rate. Any cancellations (or reduction by one or more nights) within 30 days prior to arrival will incur cancellation fees.

  • FULL
    Room Description
    $285 per room per night (room only)
Crowne Plaza Melbourne
Crowne Plaza Melbourne
Crowne Plaza Melbourne
  1. Crowne Plaza Melbourne
  2. Crowne Plaza Melbourne
  3. Crowne Plaza Melbourne
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Crowne Plaza Melbourne

Crowne Plaza is located on the riverfront within a 2 minute walk of the Melbourne Convention & Exhibition Centre. Accommodation rooms offer natural light and high speed internet. The hotel has an onsite restaurant and bar and is within walking distance of dining and shopping options. There is a fitness centre with state-of-the-art equipment and a rooftop swimming pool.

0.2 km from Melbourne Convention and Exhibition Centre (approx. 3 mins walk)

Photos Terms and conditions

Terms and conditions

One night's accommodation will be charged to your credit card by the hotel at 30 days prior to arrival and the balance to be paid upon arrival. Cancellations received between 30 – 15 days of arrival will be charged a cancellation fee equal to the value of one night’s stay. Cancellations received between 14 – 0 days from arrival or non-arrival at the hotel (no show) will be charged a cancellation fee equal to the entire length of stay. Any cancellations (or reduction by one or more nights) within 30 days prior to arrival will incur cancellation fees.

  • FULL
    Room Description
    $250 per room per night (room only)
Crown Promenade Melbourne
Crown Promenade Melbourne
Crown Promenade Melbourne
  1. Crown Promenade Melbourne
  2. Crown Promenade Melbourne
  3. Crown Promenade Melbourne
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Crown Promenade Melbourne

Crown Promenade is a modern hotel located within walking distance of Melbourne’s CBD offering city views and friendly service. Accommodation rooms are stylish yet functional, comfortably furnished with floor to ceiling windows, offering a range of bathroom amenities and in-room facilities. Complimentary internet access and high definition television with cable and on-demand movies are included in each room. The hotel has an indoor swimming pool and state-of-the-art gymnasium.

0.5 km from Melbourne Convention and Exhibition Centre (approx. 7 mins walk)

Photos Terms and conditions

Terms and conditions

Cancellations received within 30 days of arrival or non arrival at the hotel (no shows) will be charged a cancellation fee equal to one night’s accommodation rate. Any cancellations (or reduction by one or more nights) within 30 days prior to arrival will incur cancellation fees.

  • FULL
    Room Description
    $265 per room per night (room only)
Novotel Melbourne South Wharf
Novotel Melbourne South Wharf
Novotel Melbourne South Wharf
  1. Novotel Melbourne South Wharf
  2. Novotel Melbourne South Wharf
  3. Novotel Melbourne South Wharf
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Novotel Melbourne South Wharf

The hotel is located on the historic South Wharf promenade with direct access to the Melbourne Convention and Exhibition Centre. Novotel South Wharf is adjacent to the DFO center with 180+ retail brands. Accommodation rooms have comfortable bedding and floor to ceiling windows with views across the city or Port Philip Bay. There is high speed wifi, a smart TV and bedside USB power. Bathrooms feature walk-in showers and fair trade amenities.

0.9 km from Melbourne Convention and Exhibition Centre (approx. 2 mins walk)

Photos Terms and conditions

Terms and conditions

One night's accommodation will be charged to your credit card by the hotel at 30 days prior to arrival and the balance to be paid upon arrival. Cancellations received within 30 days of arrival will be charged a cancellation fee equal to one night's stay. Cancellations received between 14 – 0 days from arrival or non-arrival at the hotel (no show) will be charged a cancellation fee equal to the entire length of stay. Any cancellations (or reduction by one or more nights) within 30 days prior to arrival will incur cancellation fees.

  • FULL
    Room Description
    $265 per room per night (including breakfast for 1 person)
  • FULL
    Room Description
    $265 per room per night (including breakfast for 1 person)
Oakwood Premier Melbourne
Oakwood Premier Melbourne
Oakwood Premier Melbourne
  1. Oakwood Premier Melbourne
  2. Oakwood Premier Melbourne
  3. Oakwood Premier Melbourne
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Oakwood Premier Melbourne

Located at the fringes of Melbourne City, Oakwood Premier Melbourne combines the conveniences of a hotel with the modern comforts of serviced apartments. Set within a 40-storey tower, the accommodation is styled and furnished with state-of-the-art in-room technology that caters to the modern traveller. The hotel has an in-house breakfast restaurant, a Lobby Bar offering light refreshments and evening cocktails, plus 24-hour room service. There is a fitness centre, games room, and numerous outdoor areas, each overlooking the city, Port Philip Bay and Melbourne's surrounds. Studio rooms are located on levels 7 to 29 and feature plush bedding, a 55-inch TV with Google Chromecast, a luxurious rain shower, digital concierge tablet and a Nespresso coffee machine. One bedroom apartments are located on levels 7 to 29 and feature a spacious floor plan and high-quality finishes. There is a separate living room and fully-equipped kitchen with sleek stone

1.0 km from Melbourne Convention and Exhibition Centre (approx. 13 mins walk)

Photos Terms and conditions

Terms and conditions

One night's accommodation will be charged to your credit card by the hotel at 30 days prior to arrival and the balance to be paid upon arrival. Cancellations received between 30 – 15 days of arrival will be charged a cancellation fee equal to the value of one night’s stay. Cancellations received between 14 – 0 days from arrival or non-arrival at the hotel (no show) will be charged a cancellation fee equal to the entire length of stay.

  • FULL
    Room Description
    $245 per studio per night (room only)
  • FULL
    Room Description
    $275 per apartment per night (room only)
Pan Pacific South Wharf Melbourne
Pan Pacific South Wharf Melbourne
Pan Pacific South Wharf Melbourne
  1. Pan Pacific South Wharf Melbourne
  2. Pan Pacific South Wharf Melbourne
  3. Pan Pacific South Wharf Melbourne
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Pan Pacific South Wharf Melbourne

The Pan Pacific hotel is located on the waterfront at South Wharf, adjacent to the Melbourne Convention and Exhibition Centre. Rooms come with spectacular views of Port Philip Bay through floor to ceiling windows. Bathrooms feature a separate walk-in shower and bathtub. Facilities include a 55” LED television, tea and coffee making facilities, and complimentary high speed internet access. There is a fully equipped fitness centre with 24 hour access.

0.3 km from Melbourne Convention and Exhibition Centre (approx. 1 min walk)

Photos Terms and conditions

Terms and conditions

Cancellations received between 30 – 15 days of arrival will be charged a cancellation fee equal to the value of one night’s stay. Cancellations received between 14 – 0 days from arrival or non-arrival at the hotel (no show) will be charged a cancellation fee equal to the value of the entire stay. Any cancellations (or reduction by one or more nights) within 30 days prior to arrival will incur cancellation fees.

  • FULL
    Room Description
    $249 per room per night (room only)
  • FULL
    Room Description
    $249 per room per night (room only)
  • FULL
    Room Description
    $249 per room per night (room only)

REGISTRATION QUERIES / ADDITIONAL REQUIREMENTS

Registration Queries

Please note below any questions relating to your registration and a member of our Delegate Services Team will contact you directly.

Additional Requirements

If you have any additional requirements (e.g. wheelchair access), please advise us below. If none, please leave blank.

REGISTRATION SUMMARY

 

Please review your registration details below carefully. Should you wish to make changes, click ‘Edit’ on the section(s) you wish to change. 

Once you are satisfied the below information reflects your registration requirements, please review the Cancellation and Refund Terms and Conditions and indicate your agreement to these below. You will then proceed to the payment page.

 

Terms and Conditions

When registering online, you are asked to consider and agree to the following terms and conditions:

VOLUNTARY CANCELLATION

Should you decide to cancel your registration, the following refunds will apply from the date of receipt of notification: 

  • On or before 16 June 2025: 100% refund less an administration fee of $110
  • On or before 16 July 2025: 75% refund less an administration fee of $110   
  • On or before 15 August 2025: 50% refund less an administration fee of $110  
  • After 16 August 2025: No refund available

Refunds will be returned by the same payment method as the original receipt of funds. 

No refund will be made after 16 August 2025, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly. 

Please note no refund or discount will be made if a function or event inclusive within the registration fee is not taken up, or if you subsequently cancel your participation in that function or event. 

Optional social event tickets may be cancelled on or before 15 August 2025 and will be refunded in full by the same payment method as the original receipt of funds. After 16 August 2025 no refunds will be made, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.

If accommodation has been secured through the Summit website, please refer to the individual cancellation terms and conditions for each individual hotel. 

In the case of extenuating circumstances, a refund outside of these terms and conditions may be considered by and at the discretion of the Organising Committee upon application.

If the Summit converts to a hybrid format in-person to virtual or virtual to in-person registrations, may be permitted and will be processed on a case-by-case basis following application to the Summit Office.

SUMMIT CANCELLATION OR POSTPONEMENT
Global Wind Energy Council (GWEC) may cancel or postpone the Summit due to circumstances beyond its reasonable control, including but not limited to Acts of God, terrorism, war, strikes or industrial action, fire, explosion, inevitable accident, breakdown of property, changes in law, or pandemics or global health crises. Due to the nature of the event, it may be reasonable to postpone the event to a later year and/or to change the location for the Summit. 

In the event the Summit is not able to proceed as planned, and is moved to a virtual format, your registration will be transferred to a virtual registration. If you choose not to attend the virtual Summit, Global Wind Energy Council (GWEC) will not be required to refund any part of the Summit registration fee.

In the event of postponement of the Summit, if, when requested, you advise that you are willing to attend the rescheduled Summit, Global Wind Energy Council (GWEC) will transfer the registration and guarantee the same conditions and equivalent registration entitlements (subject to reasonable modification and availability) at the rescheduled event. If, at a later date, you then choose not to attend the rescheduled Summit, the Global Wind Energy Council (GWEC) will not be required to refund any part of the Summit registration fee. 

In the event of a full cancellation of the Summit by the Global Wind Energy Council (GWEC), you will be entitled to a full refund of the amount of the Summit registration fee received.

The maximum liability of the Global Wind Energy Council (GWEC) under these Terms and Conditions is limited to a refund of the Summit registration fee with no additional liability for travel costs, hotel costs, or any other associated costs.

DELEGATE CANCELLATION - MEDICAL 
If, on medical grounds, you are unable to attend the Summit, you must cancel your attendance in writing by email to insert event email address. A virtual registration (if available) will may be offered, with any difference in price refunded. A full refund may be provided at the discretion of the Global Wind Energy Council (GWEC), however you may be asked to provide additional details.

INSURANCE
Participants are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. Global Wind Energy Council (GWEC) and the Summit Office accept no responsibility for any loss in this regard. 

DISCLAIMER
By registering, you acknowledge and consent that during your attendance at the Summit your image or voice may be recorded via video, photography or by any other means by an officer or official of the Summit, which may be distributed or published at the discretion of the Summit. If you do not wish to be recorded, you are required to formally advise the Summit Office in advance by email. 
 

Please indicate below your acceptance of the Terms and Conditions, then press ‘Next’ to proceed to the payment page.

REGISTRATION PAYMENT

Online registrations can be paid by credit card (Visa/Mastercard/American Express) or by electronic funds transfer. Please note if a registration is made less than 30 days prior to the event (on or after 15 August 2025) credit card is the only payment option available. Participation is not confirmed until full payment is received.

PAYMENT OPTIONS

Electronic Funds Transfer (EFT)
If you would like to pay by electronic funds transfer (bank transfers) please select the 'Please invoice me' option below.  A tax invoice will be generated and emailed to you immediately with your registration confirmation email. Bank account details for payment of the due amount will be included on the invoice. 

Please use your full name or invoice number as a reference. To ensure prompt processing of your payment, please email your payment remittance advice to the Summit Office.

All payments are to be made in Australian dollars. All bank fees incurred with electronic funds transfer, whether international or national, are at your expense.

Credit Card
Visa, MasterCard and American Express are accepted. Please note 'WALDRONSMITH Management' will appear on your credit card transaction statement. 

THANK YOU

Thank you for registering for the APAC Wind Energy Summit 2025. Your registration and payment details have been forwarded to the Summit Office and you will receive confirmation via email shortly. 

If you have any queries regarding your registration, please contact the Summit Office:

WALDRONSMITH Management
119 Buckhurst Street
South Melbourne VIC 3205 Australia
T  +61 3 9645 6311  
E apac2025@wsm.com.au
W www.apacsummit2025.com.au

 

 

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