When registering online, you are asked to consider and agree to the following terms and conditions:
VOLUNTARY CANCELLATION
Should you decide to cancel your registration, the following refunds will apply from the date of receipt of notification:
- On or before Thursday 16 October 2025: 100% refund less an administration fee of $110
- On or before Sunday 16 November: 75% refund less an administration fee of $110
- On or before Tuesday 16 December 2025: 50% refund less an administration fee of $110
- On or before Friday 16 January 2026: 25% refund less an administration fee of $110
- After Friday 16 January 2026: No refund available
Refunds will be returned by the same payment method as the original receipt of funds.
No refund will be made after Friday 16 January 2026, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.
Please note no refund or discount will be made if a function or event inclusive within the registration fee is not taken up, or if you subsequently cancel your participation in that function or event.
Optional social event tickets may be cancelled on or before Friday 16 January 2026 and will be refunded in full by the same payment method as the original receipt of funds. After Friday 16 January 2026 no refunds will be made, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.
If accommodation has been secured through the Conference website, please refer to the individual cancellation terms and conditions for each individual hotel.
In the case of extenuating circumstances, a refund outside of these terms and conditions may be considered by and at the discretion of the Organising Committee upon application.
CONFERENCE CANCELLATION OR POSTPONEMENT
The Australian Hydrogen Research Network (AHRN) may cancel or postpone the Conference due to circumstances beyond its reasonable control, including but not limited to Acts of God, terrorism, war, strikes or industrial action, fire, explosion, inevitable accident, breakdown of property, changes in law, or pandemics or global health crises. Due to the nature of the event, it may be reasonable to postpone the event to a later year and/or to change the location for the Conference.
In the event the Conference is not able to proceed as planned, and is moved to a virtual format, your registration will be transferred to a virtual registration. If you choose not to attend the virtual Conference AHRN will not be required to refund any part of the Conference registration fee.
In the event of postponement of the Conference, if, when requested, you advise that you are willing to attend the rescheduled Conference, the AHRN will transfer the registration and guarantee the same conditions and equivalent registration entitlements (subject to reasonable modification and availability) at the rescheduled event. If, at a later date, you then choose not to attend the rescheduled Conference the AHRN will not be required to refund any part of the Conference registration fee.
In the event of a full cancellation of the Conference by the AHRN you will be entitled to a full refund of the amount of the Conference registration fee received.
The maximum liability of the AHRN under these Terms and Conditions is limited to a refund of the Conference registration fee with no additional liability for travel costs, hotel costs, or any other associated costs.
DELEGATE CANCELLATION - MEDICAL
If, on medical grounds, you are unable to attend the Conference, you must cancel your attendance in writing by email to ahrc2026@wsm.com.au. A virtual registration (if available) will may be offered, with any difference in price refunded. A full refund may be provided at the discretion of the AHRN, however you may be asked to provide additional details.
INSURANCE
Participants are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. The AHRN and the Conference Office accept no responsibility for any loss in this regard.
DISCLAIMER
By registering, you acknowledge and consent that during your attendance at the Conference your image or voice may be recorded via video, photography or by any other means by an officer or official of the Conference which may be distributed or published at the discretion of the Conference. If you do not wish to be recorded, you are required to formally advise the Conference Office in advance by email.
PRIVACY
The AHRN has engaged WALDRONSMITH Management as its conference organiser and to engage with AHRC 2026 as a delegate, speaker, sponsor or exhibitor, you are asked to provide personal information to WALDRONSMITH Management on behalf of AHRN. This information will be held for the primary purpose of supplying you with information related to the conference and membership of AHRN (if applicable). We gather and process your personal information in accordance with our privacy statement, in compliance with the Australian Privacy Act and European General Data Protection Regulation (GDPR). We comply with these legislations and are committed to protecting the right of the individual to the privacy of their information. By registering for this event, you agree this information will be shared with the AHRN. Click here for further information on the privacy statement.
Please indicate below your acceptance of the Terms and Conditions, then press ‘Next’ to proceed to the payment page.
